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- Senior Program Assistant, Advocacy and Public Policy, USA

Senior Program Assistant, Advocacy and Public Policy

Tracking Code     9148
Job Description

    PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, finance, technology, advocacy, and dozens of other specialties, PATH develops and scales innovative solutions—including vaccines, drugs, devices, diagnostics, and approaches to strengthening health systems worldwide.


    PATH’s Advocacy and Public Policy (APP) department works to improve global health by increasing awareness and support of global health priorities and evidence-based policies among policymakers, coalitions and other influential individuals and groups. PATH’s APP department is seeking to hire a Senior Program Assistant to support communications activities and provide general administrative support to the department.


    The position is funded through the Bill & Melinda Gates Foundation, which supports advocacy projects in Kenya, Democratic Republic of Congo, South Africa, Uganda, the United States, Europe and at the multilateral level. This Senior Program Assistant will be based in Washington, DC and will report to the APP Communications Lead.


    Responsibilities include:


        Administrative and project management tasks:
            Coordinate scheduling and logistical planning of meetings.
            Take notes and ensure follow up to meetings.
            Track and maintain key documents, such as the work plan and editorial calendar.
            Support payment processing for external vendors.
        Contact management:
            Update and maintain current contact lists for use for APP events and email distributions.
            Help instill a culture of timely contact management to improve APP’s ability to manage priority relationships.
        Knowledge management:
            Oversee the department’s organizational systems including Box files and Sharepoint site.
            Work with others to identify and document best practices for knowledge management—including internal and external sharing of project outcomes—and work to train the department to take up these best practices.
        Writing, editing, and production assistance:
            Draft content for internal and external PATH channels, including PATH.org, APP’s internal newsletter, PATH’s intranet site, social media channels (e.g. @PATHadvocacy), blogs, etc.
            Proofread materials for department.
            Research and contribute to issue and topical presentations and materials such as policy briefs and reports.
            Track production of advocacy communications materials from development through to design services and approval process.
            Arrange printing and/or shipping of publications.
            Maintain current catalog of advocacy communications materials in hard copy and on PATH.org.
            Support social media efforts including partner coordination around global health moments, use of software to measure results, etc.
            Support media relations efforts for priority advocacy topics, including monitoring global health news and outlets of interest.
        Event planning support:
            Support event logistics for key meetings and events (such as workshops, Hill briefings, side meetings alongside major global convenings, etc.), including:
                Project manage planning processes and event scheduling.
                Work with graphics team to develop invitations.
                Develop invite lists and collect RSVPs.
                Coordinate with venues and vendors.
                Make travel arrangement for speakers.
                Prepare event materials and displays.
                Provide on-site support.
            Other duties, as assigned, including back-up support to other department assistants.

Required Experience


        Bachelor’s degree plus at least 2 years of directly related experience, particularly in communications, advocacy, and/or knowledge management.
        Experience using SalesForce strongly preferred.
        Superb attention to detail and organizational skills, including ability to organize information, manage workflow, and improve systems and processes.
        Demonstrated writing and editing skills, and versatility in use of diverse communications channels.
        Demonstrated interest and track record in communications. Experience in health communications or global health/development is desired.
        Ability to execute tasks proactively and independently and to work effectively in a team environment, with strong interpersonal skills.
        Demonstrated ability to work effectively in a fast-paced, time-critical environment, meeting deadlines and remaining flexible and adaptable with changing priorities.
        Experience handling multiple tasks requiring accuracy, judgment, and initiative.
        Advanced Microsoft Office skills, especially Outlook, Word, Excel, and PowerPoint.
        Must have legal authorization to work in the United States.


    PATH is dedicated to building an inclusive workforce where diversity is valued.

    PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

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Job posted on 16th November 2018
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