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- Events & Executive Affairs Intern, USA

Events & Executive Affairs Intern

Alliance to Save Energy

 

The Alliance to Save Energy is seeking an Events & Executive Affairs Intern to provide support to the Events department in its efforts to promote energy efficiency. We are looking for a self-starter, organized and curious individual with a strong attention to detail who is interested in energy efficiency. This intern will assist the Events & Executive Affairs team in organizing, planning and executing one of the Alliance’s two signature events – the Stars of Energy Efficiency Awards Dinner – as well as assisting with smaller events.  This intern will also assist the Alliance’s President with some ad hoc administrative duties. The ideal intern is a highly organized individual with a background in event planning and superb communication and writing skills.

 

The internship begins as early as August 24, 2018 and extends through December 14, 2018 at Alliance headquarters in Washington, DC. The position is paid ($13.25/hour), and sick leave is offered. This is a full-time position and we are unable to consider applicants who will be enrolled in a full-time course load during the internship term.

 

 

Primary Duties

Event Support:

 

Supporting the Alliance’s events including but not limited to the Awards Dinner, Congressional Field Trips, Briefings, and Board Meetings

Supporting all pre-event planning activities including but not limited to invite list creation, speaker and sponsor management, event promotion, administrative logistics, attendee materials, and event execution

Assist with agenda development including issuance of speaker invitations, securing confirmations, and speaker database maintenance

Help to draft, format, and send mass emails, including newsletters, event invitations, and thank-you letters

 

 

Administrative:

 

Assist with Board management as needed, including conducting audits of Board contact information and collateral as requested by the Events Associate.

Execute writing and research assignments, as well as special projects, as directed by the President and COO.

Assist the President in preparing for meetings.

Provide general administrative support, including photocopying, word processing, filing (both paper and electronic) and faxing.

Participate in departmental meetings, as appropriate.

Perform other related duties, as assigned by the President and COO.

Assist with shifts at front desk reception (welcome guests, accept packages, answer phone calls).

 

 

Required Skills & Qualifications

Strong candidates will have the following characteristics and skills:

 

Working toward or completed a BS/BA or higher in marketing, journalism, communications or related field

Excellent writing skills and ability to craft content on a variety of platforms

Experience or strong interest in learning how to manage social media platforms

Self-motivated, dependable and quality-oriented

Detail-oriented multi-tasker with the ability to think through the tactical and logistical aspects of large-scale events

Able to work independently and proactively with a tight schedule

Excellent communication skills

 

 

Desired Skill & Qualifications

Familiarity with design and web editing software, such as Illustrator, Photoshop, InDesign

Desired knowledge of AP style

Interest in energy policy

Canva design software, photography or video creation skills strongly preferred

 

 

How to Apply

Apply online at:

https://rn11.ultipro.com/NEO1000/jobboard/NewCandidateExt.aspx?__JobID=92

 

 

Please include a cover letter and writing sample with your resume, uploaded as one file (PDF or Word). Cover letters can be addressed to "Internship Coordinators." No phone calls, please.

 

 

Job posted on 10th August 2018

Please mention Policy Jobs when applying to this position